We seeking a highly motivated and experienced EXECUTIVE ASSISTANT & EXECUTIVE PAYROLL ACCOUNTS PAYABLE. This position is to provide high-level Executive support to CEO.

Our company is searching for an experienced, reliable and task-oriented Executive Assistant to the CEO. The Executive Assistant will work directly with C-level executives and will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.

We are looking for a highly motivated, detail-oriented, team player to be our Executive Assistant to the CEO. The ideal candidate will be enthusiastic, highly motivated to succeed, friendly and able to work closely as a member of the entire organization. This individual must be a strong multi-tasker and independent problem-solver, have excellent communication and project-management skills, work well under supervision and be extremely organized.

The Executive Assistant to the CEO will be responsible for coordinating and implementing a wide range of administrative, communication, and logistical services in support of the work of the CEO and the organization. This individual will own, manage and act on the CEO behalf in making decisions in regard to the CEO’s schedule and will serve as a professional resource to the executive staff when conceptualizing, planning and implementing initiatives.

Main Job Tasks & Responsibilities:

Direct Assistance to the CEO

Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management

Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.

Proficiency in collaboration and delegation of duties

Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

Exceptional interpersonal skills

Friendly and professional demeanor

Manage and maintain executives' schedules, appointments and travel arrangements

Prepare and edit correspondence, communications, presentations and other documents

File and retrieve documents and reference materials

Monitor, screen, respond to and distribute incoming and outgoing communications

Provides complete executive level assistance and administrative support to the CEO including calendar management, correspondence, phone calls, filing, travel planning and itineraries, research, preparing reports and presentations, ordering lunch, and event coordinating.

Other Duties and Responsibilities:

Ability to maintain privacy and confidentiality. Requires good oral and written communication skills. Representation of the CEO and institution internally and externally. Will work collaboratively with other administrative staff within the company to foster consistency in message and team work;

Great communicator with whom a variety of people feel comfortable and relate;

Excellent verbal and written communications skills;

Excellent organizational and administrative skills;

Excellent calendar management skills;

Great personality who is always positive even under extreme pressure;

Ability to integrate with a team on complex problems;

Ability to manage and execute numerous projects simultaneously and the ability to follow through independently on tasks and assignments;

Excellent computer skills including strong proficiency in Microsoft Office products (Outlook, Word, PowerPoint and Excel);

3+ year experience supporting at the executive level;

B.A. degree or master’s degree;

This position is full time and is scheduled 9:00am – 5:15pm Monday through Friday. All candidates must pass a background screening and a drug test to be considered for this position.

Education & Experience:

Minimum 3 years of experience providing administrative support to senior executives

Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite

Proficient in business management software (e.g., QuickBooks)

Knowledge of standard office administrative practices and procedures

Bachelor’s degree preferred

Bilingual English and Spanish. Perfect English is a must

Key Competencies:

Organizational and planning skills

Communication skills

Problem solving skills

Attention to detail and accuracy

Adaptability

Ability to work under pressure

Information gathering and monitoring skills

Judgment and decision-making ability

Initiative

Confidentiality

Team member

Salary & Benefits:

Competitive salary based on Experience

Full-time position

Opportunity to work for a company committed to continued growth

Health insurance and benefits PTO

Job Type: Full-time

Experience: Executive Support: 3 years

Education: College / Bachelor's

Language: English

Job Type: Full-time

Salary: $55,000.00 to $85,000.00 /year

To Apply for this Position. EMAIL YOUR RESUME TO ; [email protected]